Vendor Tabling at the 2019 Winter Wedding Showcase - Sweet Bough Wedding Collective

We’ll update this page to include tabling details, guidelines, and recommendations for marketing support. Please pay your tabling fee promptly by selecting your location from the drop-down and paying via PayPal. Don’t forget: if you’re a caterer or baker bringing samples your tabling fee is waived.


Please choose your assigned location:


Marketing The Showcase

We’ve mentioned this before, but we are counting on our community to help us get the word out about the showcase, in addition to the other marketing channels we’re pursuing. We have a few suggestions / asks for you to help us reach more couples:

1) Like the Sweet Bough Collective page on Facebook and share the event (as your personal account and from your business page, if you have one) – activity builds momentum on social platforms!

2) Post updates on Instagram and tag us @sweetboughcollective, and use the hashtag #sweetboughcollective.

3) Add a note about Sweet Bough or about the event on your website. For more information about how to get the word out about the Collective, visit our “For Vendors” page at https://sweetboughcollective.com/for-vendors/. The more each of us link our business websites back to Sweet Bough, the better our SEO becomes!

4) Post on other social media platforms that you use about the event. You can link to the Facebook event or the EventBrite event. We’ll be generating and distributing more marketing materials and graphics soon. Here’s a simple square graphic you can use for now. Click the image and it should open as a larger graphic, where you can right click select “save image as” or a similar option in your browser to get the full-res file (1080x1080px).

4) Reach out to your couples personally and invite them.  We think this is the best way we’re going to create sincere connections and build our community!  Even if (and especially if, actually…) you’ve already secured a contract with a client for the summer, please please invite them to meet the rest of our lovely vendors!

Here’s some sample copy:

“Hi ____! I’m really looking forward to working with you this summer, and I wanted to reach out and share an opportunity that might support your wedding planning process. My business is listed in the vendor community of the Sweet Bough Wedding Collective, a resource for couples getting married in the region. They’re hosting a showcase on Sunday February 24th from 1-4pm at the Argos Warehouse, with additional showcase locations throughout the Ithaca Commons and Press Bay Court.  I’ll be attending in order to showcase my services next to nearly 40 other amazing wedding-focused vendors who share common values of inclusivity, respect, collaboration, and flexibility. I’d love to see you there and introduce you to some of the vendors I often recommend!  You can check out the event details on Facebook, and can purchase tickets (only $5 per person!) through Facebook or through EventBrite. Please feel free to reach out with any questions. Hope to see you there, and please pass on the event if you know any other couples on a wedding planning journey!”

Materials for the goodie bags:

We’re happy to include everyone’s printed materials (business cards, rack cards, etc…) in the goodie bags that we’ll be handing out at the showcase. If you’d like to have us include your materials, please get them to us by February 14th (you can email Rachel at rachel@kinshipandcompany to arrange a time to drop them off with us).

Timeline:

The showcase itself runs from 1-4pm. We invite you to come start setting up as early as 11:30am, and be completely set up by no later than 12:40pm.

At 4:00pm we encourage a quick break-down, so you can head over to the Argos Inn for the “Meet the Vendors” cocktail hour!

A bit more about the cocktail hour:

We don’t have specific expectations for how this will manifest, but we encourage you to invite the couples that you meet throughout the day to the Argos Inn from 4-6pm for more in-depth conversations over cocktails, or to introduce them to fellow vendors! We also encourage you to come to the Argos once you’re done breaking down even if you don’t have clients you’re specifically planning to meet, because couples will be coming to mingle, and it’s also a great chance to chat with other folks in the collective.

The showcase vibe:

This is not the kind of showcase where you get an 8×8 space with pipe-and-drape backdrops (we think that’s a good thing!). We’ve carefully chosen venues that already have their own beautiful and unique vibes, and we’re excited to let these shine through while showcasing our vendors within them. There is no site where a backdrop would make sense– at most locations, we suggest considering how to represent yourself just on your tabletop space assigned. If you have additional signage or another idea for expansion of your setup beyond the assigned tabletop, please let us know and we’ll consider what we can do to support your idea. Unless you are a musician, we ask that you don’t have any amplified sound… no music playing under your tabletop slideshows or at your table for ambiance. We have DJs and musicians spread out throughout every venue, and they’re going to be awesome! Let’s let their work shine through!

Your site details & space:

You should have received an email with your site details and specifics about your tabling space. If you haven’t, please reach out to Rachel or Allison.

Electricity: Unless you have already asked us about having access to an outlet, we are assuming you do not need access to electricity. If you require electricity, please let us know as soon as you can so we can work to accomodate you!